How to Frequently Backup PST File?

 October 17, 2016      

“Hi, I need one help from you guys. I am using Outlook since many years to manage all my mail data. Because of using it for such a long time, many important emails, contacts, etc are now saved on my PST. So, sudden Outlook crashed, disappearance of PST file or deletion of Outlook data can be a nightmare. However, to overcome from this insecurity, Backing up entire PST file might help you. Is there any method available, by which taking frequent backup of Outlook PST files could be possible? Thanks in advance!!!”

As mentioned in above case, many more cases are there, when you may need to export Outlook PST file. Here, some of the possible circumstances has listed here:

  • Outlook PST didn’t get properly configured, sudden termination of Outlook, formation of bad sectors on HDD that contains PST file, etc; are some cases which will leads you to PST corruption
  • OS – reinstallation
  • Outlook up-gradation or switching Outlook profile to another system

So, if any of it takes place in actual, then you can’t get back your data. Therefore, to keep Outlook data intact from such crucial situations, you must go with Outlook in-built Backup option. Before it gets too late, start searching for ways to Export Outlook PST on Windows based PC.

If this is your first time, you must be worried about what are steps of Exporting PST? or maybe some of you already knows the method but finding them as time consuming, asking questions like how to frequently backup PST file? But don’t worries; continue reading its further lines to get answers to your both questions.

Method of backing up PST files without using software:

Open Outlook and go to File tab -> Click on Advanced option and hit Export -> Now in Import and Export Wizard, press Export to a file option. Here select Outlook Data File and hit on Next -> Choose the folder to export -> Press Browse and choose the path where you want to store new PST file.

In file Name box, type the name you want to use for new PST file and click OK and enter Finish. After completing the backup process, you may transfer it to CD/DVD or other storage disk.

Why you must use software for Exporting PST file:

After executing above steps, your PST file will get exported successfully. However, taking backup using Outlook in-built options is time taking. That’s why, utilizing third-party backup utility will always be considered upon manual method. Moreover creating backup manually takes more time comparatively. Let’s discuss about one such efficient and trusted third party tool, by which you can complete backup task frequently.

Tool for Exporting Outlook PST:

Backup Outlook PST program by Yodot is right application to be utilized for creating backup rapidly. This tool can  schedule backup on daily, weekly or monthly basis. While scheduling backup, you can even set password to prevent from unauthorized access. The smart and instinctive user interface of this tool lets you to take backup process easily.

Step-wise guidelines to Export PST file:

First of all, go to this link, for downloading Backup Outlook PST tool by Yodot on your computer >> Now, install it and open this tool >> Wait for main screen to come up with three options – ‘Backup’, ‘Restore’ and ‘Migrate’ >> Click on ‘Backup’ option >> From next window, two sub options called ‘Smart Backup’ and ‘Advance Backup’ will displayed. Choose ‘Smart Backup’ option to backup entire PST data along with Profile settings otherwise select ‘Advance Backup’ option >> Mention desired target location to keep this backup file and finish the process.